Executive Committee Meeting Minutes
February 6 2006
The meeting was called to order by Cdr Fota at his home at 7:05 PM. A quorum was present.
Present:
Cdr Tom Fota
Lt/C Ted Bowler, ExO
Lt/C Mike Fontaine, SEO
Lt/C Barbara Goddard, AO
Lt/C Don Litzenberg, Secretary
Lt/C Claudia Bowler, Treasurer
Lt John Isaksen, Member at Large
Absent:
P/C Ron Weiner, Member at Large
Lt Dick Barck, Member at Large
Lt Karen Glaze, Member at Large
Minutes: The minutes of the Jan 13 meeting were approved.
Announcements:
The District Spring Conference that will be held on Saturday Mar 4 in Santa
Ana was reviewed and plans for attendance discussed.
Fred Hall Boat Show discussion. San Luis Rey is not attending. ExCom
consensus was not to support.
A Boat Services Show, sponsored by Aquarius Marine
is to be held Sunday Feb 26th Sunday from 10 AM - 6 PM. SDSPS was contacted
and was requested to have a booth at the show.
Marie Baer sent an announcement
about the District 28 Coastal Rendezvous to be held Fri - Sun Aug 4-6 at
La Playa Cove.
The Ship's Mail new editor, Katie Law, asked for articles for
the Mar/Apr issue by Feb 15th.
Lt/C John Isaksen volunteered to assume the duties of Membership Chair
and Member Involvement Chair.
Officer’s Reports:
Cdr. Tom Fota received letter from Microsoft regarding Microsoft Office patches. He will send out letter to the members
OFFICERS REPORTS :
Cdr Tom Fota reported dissatisfaction with our current web
hosting provider and indicated that he will host our website through his company,
Spinnaker Consulting at
a rate competetive with the previous web host but with many more features.
The non-profit software price list is now available. He discussed available
licenses and will send out an e-mail to all members who may be interested in
obtaining a license.
ExO Ted Bowler discussed members in his department. Virginia Prutow will be new Public Relations Officer. Discussion on ads in The Log. Cdr. Tom Fota suggested including SDSPS web site. Chris Pikus will continue as Radio Tech officer.
SEO Mike Fontaine is soliciting instructors for Marine Electronics. Several names were identified as potential instructors. John Isaksen is seeking officers for 22 Feb graduating Boating Class to recruit potential new members. New Boat Smart course is coming out along with new test NABA. Seamanship class is starting on Wednesday, March 8 and is to be instructed by Ken Glaze.
AO Barbara Goddard reported that the COW and Annual
Meeting were okay but all general meetings at SWYC except September 8th
have been cancelled due to conflicting events. Fiddler’s
Green was suggested for the March meeting. Discussion followed. Barbara
will contact Fiddler’s Green for March meeting. Lt/C Mike Fontaine will
speak to SWYC.
Nancy Renzi has someone from the Midway to speak at the March General
Membership Meeting. Cd. Tom Fota wants more detailed information about
menu items and descriptions so that members will have a better idea of
what's on the menu besides just "beef, chicken or fish".
She also reported that she contacted all people in her department to confirm
that they are continuing in their position. There was discussion about
the Assistant Admin Officer position.
Treasurer Claudia gave her financial report. Balances
were reviewed. Quickbooks Pro was purchased to maintain records.
Procedures were reviewed regarding who can get Signature Authority. There
was some discussion on closing old and opening new accounts at Union Bank
branch offices.
A review of the Treasurer's departments confirmed that Kathy
Romero will continue as merchandise/supply member. The Squadron needs
a new Publication Officer. A hardcopy of the financial report was distributed.
Secretary Don Litzenberg reported that all members of his department will continue in their positions.
OLD BUSINESS:
Enrollment form for Sail Fleet, Liability waiver and requirement to have
safety inspection certificate. Cdr. Tom Fota will discuss and follow-up
to send out form.
NEW BUSINESS:
ExCom meetings will be held first Monday of the month. There is a conflict
for the September GMM meeting with Labor Day. Aug 27 was suggested
instead. A motion was moved
and approved to hold the September meeting on Aug 27.
Cdr Tom Fota recommended that all members of the ExCom supply a SDSPS-only
e-mail address for the e-mail to be forwarded to from their generic sdsps.org
e-mail address so that squadron e-mail (and spam) doesn't interfere with
their personal e-mail adddress. He indicated that there are many free web-based
e-mail addresses available from Yahoo!, MSN, HotMail and Google's G-mail.
There was an invitation from SWYC to be a sponsor for the Tahitian Nights
Charity Event. There was a discussion about whether SDSPS should be
a sponsor. John Isaksen said that if we were to make a donation, it would
be directly to the charity, not through SWYC. He suggested that to support
SWYC that we make a donation directly to SWYC. He
reviewed our previous donation of $2,000 towards a new trophy case. Tom
Fota suggested an annual donation to SWYC of $500 in appreciation for hosting
our classes and meetings. The
board agreed. Tom suggested sending a letter of declination regarding
the Tahitian Nights but the consensus was to simply ignore the request.
Cdr Tom Fota announced that the mailing list for the 2006 ExCom is excom2006@sdsps.org.
Mike Sampsel reported that one of the projectors is broken. John Isaksen
suggested buying extra bulbs. Tom Fota said that it was included in this
year's budget. The projector needs to be looked at to determine what the
actual problem is.
Cdr. Tom Fota requested all ExCom members submit a
picture to be posted on the website. He also announced that he will
send out the 2006 budget by e-mail.
Membership: Lt/C John Isaksen passed out a hardcopy of
membership and asked all to review and discuss at next meeting. Some
points discussed. One new member John … has been a member since
November but has no documentation.
Cdr Tom Fota and Lt/C John Isaksen each shared new business cards. Lt/C
Ed Bowler suggested printing a list of courses on the back side. John
suggested passing out flyers.
Cdr Tom Fota mentioned that Katie has all the boat show gear. It
needs sorting and storing.
SDSPS ExCom meeting was adjourned 8:45PM. Next meeting will be Monday,
3/6/06.
Respectfully submitted,
Don Litzenberg, Secretary
The meeting was called to order by Cdr Katharine Law at the Southwestern
Yacht Club at 1735. A quorum was present.
Present:
Cdr Katharine Law
Lt/C Michael Fontaine, SEO
Lt/C Barbara Goddard, Secretary
Lt John Isaksen, Member at Large
Lt Richard Barck, Member at Large
P/C Bob Hubbard, Member at Large
Absent:
Lt/C Tom Fota, ExO
Lt/C Nancy Renzi, AO
Lt/C Trish Carlin, Treasurer
Lt Karen Glaze, Member at Large
Minutes: The minutes of the 5 December 2005 meeting were reviewed. 1) Lt
Barck remarked that they failed to reflect his concluding remarks, wishing
everyone a good Christmas. 2) Lt Isaksen stated that, rather than having said
he might have seen the Deed of Gift for the original contribution to the Education
Fund, he had stated that he believed he had never seen it but would look for
it. With those two amendments, the minutes were approved.
[John Isaksen noted that, since the December meeting, he had in fact searched
and such a document was not to be found. P/D/C Bill Bridge has been approached
to help reconstruct a deed of gift to reflect the donor's intent. To John's
understanding, the donor had originally given the squadron a boat but, when
it was determined that the boat's upkeep would be a drain on finances, it
was decided to sell the boat. This was agreed to by the donor on condition
that the proceeds of the sale be kept in a separate fund, not used for general
purposes or to underwrite classes, but rather that the interest should be
accumulated and used only for the purchase of major equipment for the Education
Department, which is how it has been employed ever since. The amount realized
from the boat sale was about $6,000, and accumulated interest was recently
used to purchase the new projectors; but the principal remains intact.]
ANNOUNCEMENTS:
Commander Law deferred announcements to the Annual Meeting immediately
following the ExCom meeting.
OFFICERS' REPORTS:
Commander Law reported on her trip to the USPS Annual Meeting, where it
was decided that non-members would absolutely not be permitted to take USPS
courses, particularly since it is so easy to join now.
SEO Mike Fontaine stated that he would be giving his report
at the Annual Meeting to follow.
Secretary Barbara Goddard had nothing to report.
The Executive Officer, Administrative Officer and Treasurer were not in
attendance.
COMMITTEE REPORTS:
Audit Committee: John Isaksen reported that the committee, composed of
Bill Bridge, Ted Bowler and himself had met with Treasurer Trish Carlin, reviewed
the books and determined that all was in order. Ted Bowler drafted and submitted
a written report to the commander, which reflected this information and Katie
Law acknowledged having received Ted's report. The commander thanked the committee
for its work.
Budget Committee: The Budget Committee's report was also presented by John
Isaksen, who stated that the committee had met with the incoming commander,
SEO, outgoing and incoming treasurers and other appropriate parties, and had
drafted a proposed balanced budget to be presented to the general membership
for adoption at the annual meeting. The budget was in line with recent experience
and John presented it, along with a motion. Moved: That the ExCom endorse
the proposed budget and recommend that it be passed by the members. The motion
was passed unanimously. Again, the commander expressed her appreciation for
the committee's work.
OLD BUSINESS: No old business was discussed.
NEW BUSINESS: No new business was raised.
The meeting was adjourned at 1752. The next meeting will be at Tom Fota's
house on 6 February 2006 at 1900.
Respectfully submitted,
Barbara A. Goddard,
Secretary